Choosing a suitable coworking space is a practical business decision that requires understanding what your business needs from a workspace. The right choice depends on factors such as your working style, business requirements, and the type of environment that supports your day-to-day activities.
In this blog, we’ll cover how to choose a coworking space, the amenities to look for, and common mistakes to avoid. We’ll also explore the key factors to consider when making your decision.
Why Choosing the Right Coworking Space Matters
The coworking space you choose can influence your overall work experience. For freelancers, remote workers, and small teams, the right environment can support focused work, client meetings, and collaboration.
Poor infrastructure, on the other hand, can create challenges that affect how effectively a coworking space can be used. Inadequate facilities, an impractical layout, or an unsuitable location can all limit how well it supports your business.
What Makes a Coworking Space Stand Out?
Not all coworking spaces are created equal. The difference between a good space and a great one usually comes down to the quality of its amenities. Here is what to look for.
Reliable, Business-Grade Internet
Connectivity is an important part of any professional workspace. A coworking space should provide reliable internet that supports video calls, large file transfers, and multiple users accessing the network at the same time.
Professional Meeting and Board Rooms
Most businesses need access to professional spaces to conduct meetings and team discussions. Fully equipped meeting rooms and boardrooms provide a practical alternative to external venues when a professional setting is needed.
24/7 Access
Access hours can be an important consideration when choosing a coworking space. 24/7 workspace access allows members to use the workspace when it suits their schedule.
Professional Reception Services
For businesses that meet with clients or receive mail, professional reception services can be a useful feature. Receptionists can greet visitors, handle deliveries, and provide basic administrative assistance.
Plug-and-Play Workspaces
A plug-and-play coworking space allows members to start work without setting up the workspace themselves. Workstations, power, internet, and office furniture are ready to use when you arrive, allowing members to begin using the space immediately.
Communal Areas and Kitchen Facilities
A well-designed lounge and kitchen area gives members access to shared spaces away from their desks. These areas can make the workspace more comfortable for day-to-day use.
Parking Availability
Depending on the location, parking availability may be an important consideration for some businesses. If your employees or your clients travel by car, secure on-site parking can make the workspace easier to access.
Printing Allowance
Shared printing and scanning facilities remove the need for businesses to purchase and maintain their own printing equipment. This can be useful when working with contracts, reports, or other physical documents.
Networking Events and Community
Some coworking spaces host networking events and create opportunities for members to connect with other professionals. For businesses looking to grow their professional network, this can be an additional benefit alongside the workspace itself.
What to Consider When Choosing a Coworking Space
Team Size and Workspace Type
The size of your team is an important factor when choosing a coworking space. A freelancer may only need a dedicated desk, while larger teams may require a private office suite. If you expect your team to grow, check whether the workspace can accommodate additional members.
Common workspace options include:
- Hot desks: Flexible seating that allows members to choose any available desk when they arrive.
- Dedicated desks: A fixed desk reserved for the same user every day.
- Private offices: Enclosed office spaces reserved for individual businesses or teams.
Location and Accessibility
Location can influence how practical a coworking space is for your business. Consider factors such as commuting time, access to public transport, parking, and nearby services when comparing different locations.
Working Style
Every coworking space has a different working environment. Before committing to a space, take the time to see whether the layout, noise levels, and general atmosphere are suitable for the type of work your business conducts.
Contract Flexibility
Traditional office leases often involve long-term commitments that may not suit every business. Coworking spaces typically offer month-to-month or short-term arrangements that provide greater flexibility. Confirm the minimum commitment period, notice requirements, and whether you can move to a different workspace if your requirements change.
Cost Transparency
Membership fees can vary significantly between coworking spaces. Some providers charge separately for meeting rooms, printing, parking, and other services, while others include them in the membership. Looking beyond the monthly fee can give you a more accurate picture of the overall cost.
5 Common Mistakes to Avoid When Choosing a Coworking Space
- Not visiting the space in person: Pictures and online descriptions do not always reflect the actual workspace. Visiting in person allows you to assess the layout, facilities, and overall work environment before committing.
- Choosing based on price alone: The lowest membership fee does not always provide the best value. Compare membership inclusions, as additional charges for facilities and services can vary between providers.
- Ignoring the membership terms: Membership terms differ between coworking providers. Before joining, understand the minimum commitment period, notice requirements, and any conditions that apply to changing or ending your membership.
- Underestimating your space requirements: Your workspace requirements may change over time. Consider whether the coworking space offers suitable options if you expect to need additional desks or a private office in the future.
- Not asking about internet reliability: A reliable internet connection is essential in a coworking space. Ask what measures are in place to keep members connected if there is an internet outage.
Key Takeaway
Understanding how to choose a coworking space that suits your business takes more than a quick comparison of prices and locations. The right space aligns with how you work, the clients you serve, and the direction your business is heading. Prioritise amenities that support your daily operations and ensure the space has the flexibility to scale as your business grows.
If you are ready to explore your coworking options, book a tour with Connect Offices and see the workspace in person. Our team will be happy to answer any questions and help you find the perfect coworking space for your business.